macc_constitution

	The Mid-Anglia Cytometry Club Draft Constitution NAME The club shall be called the Mid-Anglia Cytometry Club, hereafter referred to as ‘the club’ AIMS AND OBJECTIVES The Club shall be to encourage and promote flow and Image cytometry on an informal basis in central England by facilitating discussion MEMBERSHIP The Club shall consist of an unlimited number of Ordinary Members. Membership is open to anyone with an interest in flow or image cytometry. The Secretary shall keep a list of names of members. Under the conditions of the Data Protection Act (1998) members must be asked whether they have any objection to the information being thus recorded. The membership list will not be divulged to any third party. OFFICERS OF THE CLUB The officers of the club shall be:
	A	The Chairman, the Secretary, the Treasurer and 2 other elected Members. Officers shall be appointed at the annual general meeting. In the event of any office becoming vacant the club committee shall, as soon as possible, fill the vacancy by appointment.
	B	The Chairman will preside over all committee meetings and the Annual General Meeting. He/she shall be an authorised signatory of the Club bank accounts.
	C	The Secretary shall maintain a register of the names and addresses of all the Officers and members of the Club. He/she shall attend General Meetings and Club Committee meetings and take minutes of the proceedings. He/she shall issue notice of all General Meetings and Club Committee Meetings and shall conduct such correspondence as may be necessary on behalf of the club. He/she shall be an authorised signatory of the Club bank accounts.
	D	The Treasurer shall receive monies and make payments on behalf of the Club. He/she shall maintain such records as may be necessary for the proper control of the Club’s finances. He/she shall report on monies received and paid out to meetings of the Club Committee and shall make a report on the finances of the club to the Annual General Meeting. He/she shall be an authorised signatory for withdrawals from the Club bank accounts
	ACCOUNTS AND FINANCES An account shall be opened in the name of “the Mid-Anglia Cytometry Club”. Payment into this account may be from any member or sponsor. Cheques must be signed by two of three authorized signatories who are the Chairman, Secretary and the Treasurer. EXPENSES All expenses incurred by members in arranging, publicizing and catering for Flow Club meetings must be supported by appropriate receipts. ANNUAL GENERAL MEETING
	A	A General Meeting of the Club, to be called the Annual General Meeting, shall be held not later than the last day of December in each year. Members will be notified at least four weeks prior to the Annual General Meeting. All items for the agenda should reach the Secretary two weeks prior to the Annual General Meeting.
	B	The Committee shall have the authority to summon an Extraordinary General Meeting at any time and must do so within one month of the receipt by the Secretary of a requisition signed by not less than seven ordinary Members, specifying exactly the business for which such a Meeting is required.
	C	The time and the place of every Annual General Meeting shall be fixed by the committee and specified in the notice convening it.
	D	A quorum at any General Meeting shall consist of nine Members, including at least one Officer of the Club
	E	Resolutions shall be passed by a simple majority either by show of hands or by a paper ballot, as directed by the Chairman. Matters relating to the Constitution must be clearly stated on the General Meeting agenda sent to all Members, and for approval must obtain a two-thirds majority of those present and voting.
	AMALGAMATION OR WINDING UP A motion for the winding-up of the Club or for amalgamation with another Club must be included on the agenda of a General Meeting. If those present and voting agree to wind up or amalgamate the Club by a two-thirds majority, the total membership shall then be balloted by post, and the amalgamation or winding-up will take place if two thirds of those voting by post are in favour of the motion. Final disposal of the Club’s assets shall be determined at this General Meeting, and be approved by a two thirds majority of those present and voting.